The value of Procurement Office Support Services (POSS)

Written by Joneil​​​​ Palenzuela, and Peter Morichovitis, Procurement Office

The procurement function in Local Government is often challenged by the lack of procurement resources, capability, and skills to meet the ever-increasing demand to deliver community services consistently, efficiently, and effectively.

To deliver these services, councils have a vast range of contracts in different stages of their lifecycle requiring management, including mobilisation and transition in or transition out as contracts expire.

Utilising Peak’s Procurement Office after a procurement planning and market engagement project to deliver a new contract, is beneficial to ensure contract governance is established in accordance with the contract terms and based on a contract management plan.

Our procurement team has the people and the skills to deliver not only individual transactions but also to undertake a strategic review of a council’s procurement and supplier management functions to recommend sustainability improvements and act as a back office for continuity, governance, and innovation.

Your Procurement Back Office (PBO)

Retaining us as the PBO for your entire organisation immediately establishes business continuity for the procurement function. Staff shortages and skills gaps will no longer be an issue!

With Peak as your back office for planning, engagement, and management of contracts and suppliers - confidentiality, probity, compliance, and effectiveness are guaranteed.

We will target key high-impact and high-spend transactions as a daily activity based on our Procurement and Contract Management Framework (PCMF), and provide service delivery plans for individual transactions updated weekly.

In parallel, we will develop your immediate contracting requirements based on Spend Analytics and provide you with a strategic procurement roadmap that will enable your corporate objectives, with a benefits realisation justification report for each spend category.

We align with LGAQs’ vision to improve council procurement operations functions by supporting their drive to innovate and improve service delivery through smart services and sustainable solutions.

Engage the Supply market with speed

We enable local governments to adhere to Legislative requirements and also utilise our unique policy, procedures, tools, and templates to support council procurement needs.

When managing council contracts, our procurement office will operate on council’s behalf to manage supplier behaviour by varying existing contract SLAs to improve performance and prepare contract lifecycle plans for replacement contracts or transition back to in-house management.

Retaining our office support services as your ‘Back Office’ reduces the risk of delays in delivering tailored supply or service contracts, and medium to large-scale infrastructure projects - from dwellings, public facilities to local roads, bridges, and buildings, including ports and regional airports.

We are your partner in delivering local government procurement in Queensland because we provide information and experience as well as capacity and resources in specific areas capable of delivering a range of tailored solutions to suit the needs of local governments.

As your Procurement Back Office, by leveraging Local Buy Arrangements where possible, and leveraging our strong connection to the Local Government Association of Queensland (LGAQ), we share a proud legacy of working to enhance local government objectives.

For more information on the Procurement Office support services we can provide your organisation, contact Brian Jackson, Director Consulting, bjackson@wearepeak.com.au or phone 0467 767 825